September 6
Hello,
I have found that in no time at all digital files pile up and if I don't get things organized, they become hard to find.
In this newsletter, I am going to go over a few tips to make digital files more organized.
Sheila,
Front Line Gal Friday
Save Time with These Three Filing Tips
1. Think in terms of categories. When setting up a new file structure, think about the different buckets you’ll need to store your information. Then make a separate folder for each. In my case, for example, my main categories are:
Clients – all client-related files are found here
Business – this is where I store the information used to run my business
Personal – everything else – photos, family documents, etc.
Categorizing is more efficient than organizing filing by date (as you might with paper files). This way, you’ll never have to remember “when,” just the more obvious “what.”
2. Make use of sub-folders. Within each primary folder, I create sub-folders – again grouped by category. So, for example, within my “Clients” folder, I have additional sub-folders by client name. Inside each of those, I might have more sub-folders (e.g., newsletter drafts, logos, projects).
3. Choose meaningful file names. To make finding documents as easy as possible, make sure to give a meaningful name to each one. Not only does this allow you to find what you need quickly (without having to keep opening documents and looking to see what’s in there), it makes searching your folders quicker, too!
According to Newsweek, the average American spends 55 minutes a day looking for things they can’t find. I can’t help you with those lost sunglasses, but if you follow these simple digital filing concepts, you can definitely bring that number down!!
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Get to know me.
I love summer. Living in Canada where we have long winters and short summers, I try to bask in the outdoors as much as I can in the summer. I love spending time in my yard, looking at my flowers, and watching my garden grow. Because our season is not as long as some places, I try to soak it all in as much as I can. I also love to go camping in the summer. Not in a tent, but in a trailer with many of the comforts of home. But we unplug and just enjoy the outdoors without television, phones, etc.